James Madison University’s Center for Global Engagement (CGE) is seeking a Study Abroad Financial and Operations Manager. This position will report to the Director of Study Abroad. The Study Abroad Financial and Operations Manager will oversee all financial procedures and budgets for JMU’s international programs, review programming contracts, and authorize employment for study abroad faculty and support staff on study abroad programs. Key responsibilities also include serving as the primary point of contact for communication with faculty directors and other campus constituents about the financial logistics and policies related to study abroad programming.
The CGE promotes access, inclusion, and diversity for all students, faculty, staff, constituents, and programs. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
Duties and Responsibilities:
Serve as the primary point of contact for communication with faculty directors and other campus constituents about policies for program development and implementation and overseeing financial procedures related to study abroad programming.
Coordinate budget formulation and overseeing stateside financial transactions for JMU’s international programs – this includes all study abroad, global graduate programs, non-credit bearing international programs, and for-credit alternative spring break programs.
Develop financial policies and procedures based on state, federal, university, and other relative regulations and laws and disseminating to parties involved in JMU’s international programs. Ensuring that all study abroad financial activities are coordinated efficiently and within compliance with university and state policies.
Coordinate all CGE-run study abroad programs – including budget development, contracts, and enrollment numbers.
Establish study abroad program fees for 90+ short-term study abroad programs, with more than $10 million in tuition and fee revenue.
Monitor the study abroad website as needed for updates to program fees and financial procedures.
Designate appropriate salaries, approve job descriptions, determine pay periods, and authorize employment for study abroad faculty and support staff.
Review study abroad vendor contracts and agreements and authorize timely payments.
Track all study abroad cancellations and withdrawals in accordance with financial procedures and budget implications (refunds, forfeitures, insurance).
Produce reports or statistical information based on application/user data.
Coordinate financial training sessions for study abroad program leaders in conjunction with International Accounting.
Oversee financial logistics related to study abroad programming – including travel authorizations, transportation requests, supply orders, and reimbursements.
Assist with the review and evaluation of the financial management of a portfolio of summer study abroad programs.
Provide support to the CGE in efforts related to diversity, equity, and inclusion.
Perform other related duties as assigned or required. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Bachelor’s degree required. Undergraduate degree in Accounting a plus.
Experience working in an international office.
Experience working with program budgets and overseeing financial procedures for study abroad.
Strong leadership, management, and supervisory skills.
Experience working with faculty and college-aged students.
Demonstrated oral, written, and intercultural communication skills.
Demonstrated commitment to diversity, equity, and inclusion.
To apply, go to https://joblink.jmu.edu/postings/8854 or visit joblink.jmu.edu and reference posting number F1601. Candidates should submit a resume, as well as a cover letter that includes a discussion of the candidate’s experience and qualifications related to this position along with their contributions or potential contributions to the diversity, equity, and inclusion of the department, program, and university. The names and contact information for three references will also be requested as part of the application.
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.