Details
Posted: 11-May-22
Location: Austin, Texas
Type: Full Time
Required Education: 4 Year Degree
Salary: $63,000 +
Categories:
Other International Education Opportunities
Salary Details:
Depending on qualifications
Internal Number: R_00019973
Job Posting Title:
Global Customized Programs Team Lead
Hiring Department:
Global Engagement
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
Exempt
Earliest Start Date:
Immediately
Position Duration:
Expected to Continue
Location:
UT MAIN CAMPUS
Job Details:
General Notes
The University of Texas at Austin (UT Austin) is one of the largest public universities in the United States and is the flagship of The University of Texas System. UT Austin enrolls more than 51,000 students studying in almost 120 bachelor’s degree programs and more than 220 graduate programs across 18 colleges and schools. UT Austin is steadfastly committed to global engagement and is home to more than 5,600 international students and 1,500 international scholars from more than 130 countries, with more than 530,000 living alumni in 176 counties around the world.
Texas Global advances UT Austin’s academic mission by leading, supporting, and coordinating the university’s international engagement efforts, fostering strategic partnerships on campus and abroad, welcoming a cadre of impressive international students and scholars to campus, and creating opportunities for students and faculty to engage with peers and institutions around the world. Texas Global is comprised of nine units, home to over 140 staff members, and continued growth of the organization is expected.
Purpose
The team lead on the Global Customized Program (GCP) team is tasked to provide coordination over a portfolio of grant and custom programs. Working closely with Global Programs and Innovation (GPI) leadership, the team lead proactively ensures effective project management and communication to successfully develop and implement programs.
Responsibilities
Team Coordination, Communication, and Support
- Coordinate project management across the Global Customized Program (GCP) team for a portfolio of prospective, pending, and active programs.
- Meet weekly with Global Programs and Innovation (GPI) leadership to provide project management updates on all proposed and current programs, communicating workflow updates and highlighting issues that need to be elevated for review/decisions.
- Monitor requirements for program deliverables to ensure they are met by stated deadlines.
- Determine resources needed to successfully administer GCP grant and contracted programs; make resource recommendations to GPI leadership as needed.
- Serve as a resource/mentor to GCP team members in proposal processes and in program administration, including but not limited to identifying resources, program development and budgets.
- Develop agenda for weekly GPI team meetings, follow-up on any actionable items identified.
- Serve as GCP liaison to Texas Global accounting team to finalize budgets after approval from GPI leadership.
- Oversee the training and onboarding of new GCP staff. Supervise and manage junior program staff, student employees, and volunteers, formally and informally, as assigned.
Grant Identification and Proposal Development
- Conduct research in collaboration with colleagues to identify funding opportunities in support of Texas Global’s strategic goals; communicate viable opportunities to leadership through a weekly grants digest.
- Support GPI leadership in the coordination of grant submissions by working collaboratively with GCP team members to develop assigned components; assemble and organize primary and supporting materials; and finalize documents for review by TXG leadership prior to proposal submission.
- Develop, oversee, and maintain a grant submissions proposal calendar and monitor adherence to defined processes and deadlines.
Coordination of Program Outreach and Participants’ Digital Experience
- Oversee social media activities across GPI programs.
- Oversee website updates for GPI and ensure posted programs are relevant and timely.
- Coordinate Canvas consistency across programs and develop platforms that users can easily use to complement their campus experience.
Program Administration & Management
- Manage a limited portfolio of grant/contracted programs with all standard duties required in administering a program, including but not limited to: program and budget development, logistics management, participant support, marketing and outreach, expenditure tracking and reconciliation, and assessment.
Working Conditions
Work in a shared office environment. Work around standard office conditions. This position is located in Austin, Texas. This position is eligible for a hybrid working arrangement.
Your skills will make a difference. You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of faculty and staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin.
UT Austin provides an outstanding benefits package including but not limited to:
- Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
- Voluntary Vision, Dental, Life, and Disability insurance options
- Generous paid vacation, sick time, and holidays
- Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
- Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
- Flexible spending account options for medical and childcare expenses
- Robust free training access through LinkedIn Learning plus professional conference opportunities
- Tuition assistance
- Expansive employee discount program including athletic tickets
- Free access to UT Austin's libraries and museums with staff ID card
- Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.
Required Qualifications
Bachelor’s degree and seven years of relevant experience or a master’s degree and five years of relevant experience. Effective problem-solving skills and sound decision-making. Results-oriented, strong and efficient time-management, and impeccable organizational abilities. Proven experience managing details on multiple concurrent projects in a fast-paced work environment. Strong customer focus with students, faculty, staff, and external partners; composure in stressful situations; and strong interpersonal and communication skills. Experience initiating, developing, and managing programs or projects, including assessment of program effectiveness in meeting intended objectives. Experience developing and managing budgets. Excellent professional demeanor in all activities and interactions. Equivalent combination or substitution of relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Demonstrated experience working with diverse groups and adult learners. Experience working with government agencies, NGOs, foundations, etc. Experience composing strategic communications and writing proposals; creative and relevant marketing knowledge. Significant experience living, studying, or working abroad. High level of proficiency in a language other than English.
